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EMPLOYMENT OPPORTUNITY – Assistant Procurement Agent

Closing Date of The Position: April 22, 2014

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Assistant Procurement Agent in General Service Office (GSO).

 

BASIC FUNCTION OF POSITION

Acts as an assistant to the FSN Procurement Agent in procuring a variety of commodities and services for the Embassy and associated agencies by contract or purchase order action, or by ordering from companies with which established contracts exist.

 

MAJOR DUTIES AND RESPONSIBILITIES:

50%

Assist the Procurement Agent in reviewing procurement requests for the Embassy (PAS and Peace Corps Upon request), and recommends type of action necessary and probable sources (GSA, DLA, U.S.A., Europe, Gulf States, S. Africa, etc) from which the commodity or service can be procured. Assist in coordinating with Budget Section (B&F) to ensure that sufficient funds are available to process purchase orders once vendor(s) have been selected. After performs are received, assist the Procurement Agent in comparing prices, quality of goods offered and quality of services provided by vendor. After solicitation and analysis of bids, negotiation of prices and contract terms, recommends to the Procurement Agent the appropriate agency or vendor to be utilized. Assist in preparing purchase orders (P.O.) using AESOP program, obtaining necessary signatures and ensuring P.O. is legally obligated by B&F. Distributes P.O. to vendor(s) and makes distribution as necessary. Assists the Procurement Agent in ensuring compliance with Federal Procurement Regulations and other pertinent State/WashDC regulations and Mission directives relative to procurement functions.

 

20%

Participates in maintaining computer generated registers and other control documents necessary to insure follow through and timely follow-up on procurement documents, and assist in preparing follow-up actions when necessary with minimal assistance. Assist in seeking and identifies new local and “off-shore” vendors, especially in the S. Africa region, to promote reasonable prices and better quality products for future purchases. Assist in maintaining a current easy-reference library of catalogs and other source documents, and a register of prospective vendors for services and materials.

 

15%

Acts as the purchasing agent for local supplies and services in the absence of the assigned agent. Is fully Competent to provide this service with limited supervision. Has current knowledge of local vendor locations, what supplies are available, and is able to respond rapidly to emergency and short-notice expendable supplies and services as required by FM and other offices. Participates in the day-to-day office operation which includes planning and organizing the work, and assist in setting priorities to ensure the timely acquisition of needed goods and services.

 

15%

Coordinates and assists with reviews of supply requests, procurement schedules and work orders submitted by FM and Warehouse clerks to assure adequate stock levels for all supplies and equipment are maintained. Assist in verifying receiving and inspection reports, drafting, typing cables, and replying to requests for procurement or shipping instructions. Assists the Procurement Agent to process payment by receiving vendors invoices, obtain necessary approval signatures and attach with other documents required by B&F to effect payments. Familiar with all on-going procurement actions projects additional actions that may be required, assist in recognition of problems, and recommends or initiates appropriate actions. Performs other duties as directed by the Procurement Agent or other authorized GSO supervisors.

 

 

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

 

  1. Education: Completion of Secondary School (Form IV) is required.


  2. Prior Experience: Two or more years of experience in purchasing and related clerical work, or which at least one year should be in the purchasing field.


  3. Language proficiency: Level III (good working knowledge) in English and level IV (fluent) in Kiswahili (speaking, writing and reading) is required.


  4. Knowledge: A good working knowledge of those sections of Department of State and associated agency procurement regulations, instructions and procedures which pertain to purchasing. Must have a good knowledge of local market practices and suppliers. Must understand local pricing practices.


  5. Skills and Abilities: Level II typing ability (40 wpm) is required. Proficiency in operating MS Word is and other computer programs is required. Driving license class “C” is required.

 

 


SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

  1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

 

  1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or


  2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or


  3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus


  4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.


  5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

 

    A. Position Title
    B. Position Grade
    C. Vacancy Announcement Number (if known)
    D. Dates Available for Work
    E. First, Middle, & Last Names as well as any other names used
    F. Date and Place of Birth
    G. Current Address, Day, Evening, and Cell phone numbers
    H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
    I. U.S. Social Security Number and/or Identification Number
    J. Eligibility to work in the country (Yes or No)
    K. Special Accommodations the Mission needs to provide
    L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
    M. Days available to work
    N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
    O. U.S. Eligible Family Member and Veterans Hiring Preference
    P. Education
    Q. License, Skills, Training, Membership, & Recognition
    R. Language Skills
    S. Work Experience
    T. References

 

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970

CLOSING DATE OF THE POSITION: April 22, 2014

 

The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

 

Only shortlisted candidates will be contacted

Application Form

  • Click here to download application form (DS-174) (PDF 59 KB)

    (Required Application Form to be completed for all vacancies)