EMPLOYMENT OPPORTUNITY – Mail Clerk
Closing Date of The Position: April 16, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Mail Clerk in Information Program Section.
BASIC FUNCTION OF POSITION
Responsible for daily runs to the airport to pickup and deliver incoming and outgoing mail, process incoming and outgoing mail for delivery, processes calls on the Embassy Switchboard, and performs basic media reproductions jobs. This position is a labor intensive position that requires the ability to lift mailbags up to 70 pounds several times a day.
MAJOR DUTIES AND RESPONSIBILITIES
Assists in the preparation, documentation and dispatch of all outgoing mail. Incumbent will be required to drive to dispatch and collect mail from airport and Local Post Office.
Clears incoming air and surface mail through customs, assists in the opening, controlling registered items, distribution of contents and filing all related documents (airway bills, invoices and pouch invoices). Position will be required to carry money to pay customs fees and perform all necessary security checks on mail
Operates duplicating machine, routes and distributes the end product. Send/receive families and logs such event.
Operates the Nortel Meridian telephone console. Receives and processes incoming calls to the individual or office. Position will place long distant calls and maintains record of telephone usage. Maintain a current internal telephone list of Chief of Mission staff.
Other duties assigned by supervisor.
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Completion of Secondary school (form IV) required.
- Prior Work Experience:
One year of clerical, mail handling or telephone switchboard experience required.
- Post Entry Training:
Three months on the job training
- Language proficiency:
Level III (good working knowledge) in English and level IV (fluent) in Kiswahili (speaking, reading and writing) is required.
A good working knowledge of clerical or basic mail handing procedures is required. Good working knowledge of operating various types of photocopying machines required.
- Skills and Abilities:
Basic Computer Skills. Must be able to obtain drivers license class “E” within the first 6 months of employment.
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
SUBMIT APPLICATION TO
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
CLOSING DATE OF THE POSITION: April 16, 2014.
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Only shortlisted candidates will be contacted